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PASTORAL CENTER

Position Title:  Administrative Assistant, Office for Schools    
Hours: Full-Time (35 hours/week)
Supervised by:  Director, Office for Schools                               
FLSA Status: Non-Exempt


Position Summary:  The Administrative Assistant assists in the general operations of the Office for Schools (OFS), as well as supports the Director and Associate Directors for schools. The Office for Schools serves 43 Catholic elementary schools and 6 Catholic high schools with an enrollment of nearly 15,000 students in the Diocese throughout San Diego and Imperial Counties of California.


Education & Experience:

  • Minimum three year’s experience with administrative and office procedures preferred
  • Demonstrated experience with Microsoft Office Suite (Word, Excel, Outlook)

Knowledge & Skills

  • Above average communication skills, both verbal and written
  • Be a self-starter; professional;  well organized; attentive to details; able to perform multiple tasks simultaneously; possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Friendly with excellent people skills
  • Familiarity with the organizational structure and practices of the Roman Catholic Church and its schools
  • Bilingual in Spanish is preferred


Primary Responsibilities:

  • Provides receptionist services for OFS
  • Answer telephones and directs calls appropriately
  • Responds to inquiries from principals, teachers and pastors, and clarifies policies
  • Receives and routes OFS mail
  • Maintain OFS files, rosters and computer records
  • Design and maintain databases
  • Coordinates OFS reporting (e.g., NCEA reports, annual statistical reports, DOJ reporting, SEVIS/INS files, and other reporting)
  • Assists in coordinating in-service days, annual school leadership retreats, and other events planned by the OFS
  • Schedules Pastoral Center rooms for meetings and events, provides set up and hospitality when needed
  • Coordinates activities of annual WASC/WCEA accreditation process
  • Maintains OFS e-newsletters, social media, and updates website
  • Prepare and edit office correspondence, communications, presentations and other documents
  • Records minutes for OFS committees
  • Prepares OFS Master Calendar

Please submit cover letter and resume to kkrische@sdcatholic.org . In the subject line of your email please reference "Administrative Assistant- OFS".

Position Title: Administrative Assistant, Office for Youth and Young Adult Ministries

Supervisor: Directors of the Offices for Youth and Young Adult Ministries

FLSA Status:  Non-exempt

Working Conditions: Required working hours include:

  • Regular office hours are 8:30am to 4:30pm (Monday through Friday).
  • Occasional evening and/or weekend work is required.
  • Twice a year week-long retreat stay required and two weekend retreat stay required.

Summary/Purpose: The Offices for Youth and Young Adults assists parishes to:

  • Respond with cultural sensitivity to the specific needs of youth and young adults;
  • Foster their human and spiritual development;
  • Help them take their rightful place in the full life and mission of the Church;
  • Empower them to transform the world as disciples of Jesus.

The offices provide youth and young adult minsters with:

  • Ongoing formation and in-service programs;
  • Consultation opportunities;
  • Information regarding diocesan policies and guidelines;
  • Ministry resources.


Duties and Responsibilities: 

  • Performs day-to-day administrative duties to include answering phone calls, distributing mail,
  • Serves as the central point of telephone, email, and print communication for most office contact with parishes.
  • Provides registration support for events supported by the Offices. 
  • Creating promotional materials for events (flyers, posters, forms)
  • Posting registration materials online.
  • Tracking registrations and payments.
  • Following up with registrants with any questions or incomplete registrations.
  • Processes all payment per Office of Finance procedures.
  • Processes all check requests, expense reports, and deposits for the Offices per Office of Finance procedures and files copies of all submitted items.
  • Performs general administrative duties to include maintenance of administrative files (physical and electronic), operation of office equipment and preparation of correspondence.
  • Maintains accurate contact databases.
  • Implements logistical support efforts for events sponsored by the Offices, to include but not limited to venue liaison, housing, food, transportation and medical support. 
  • Attends major events for the Offices when required.
  • Ensures the websites for both Offices are updated and maintained with accurate information.  Manages OYAM Facebook Account and Constant Contact email Account.
  • Works collaboratively with other Diocesan offices as requested.


Qualifications: 

  • Bi-lingual & Bi-literate (English/Spanish) required
  • Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Excellent verbal and written communication skills
  • Problem solving— ability to gather and analyze information and resolve problems in a timely manner.
  • Proficiency with Microsoft Offices Applications
  • Proficiency with Photoshop, Illustrator and Canva preferred
  • Pastoral with excellent people skills
  • Team player
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Please submit cover letter and resume to kkrische@sdcatholic.org . In the subject line of your email, please reference "Administrative Assistant - Offices for Youth and Young Adults". In the body of your email, please include two sentences in Spanish describing your proficiency with Microsoft Office.

Position Title:  Administrative Assistant
Hours: Part-time (14 hours/week, some evenings and weekends required)         
Supervised by:  Director for Liturgy and Spirituality
Location:  Pastoral Center, Diocese of San Diego
Travel:  Workshop/Conference and Diocesan Liturgy venues within the diocese as needed
FLSA Status: Non-Exempt


Position Summary:  The Administrative Assistant assists in the general operations of the Office for Liturgy and Spirituality (OLS) and is responsible for providing administrative support to the Director and staff for OLS. The responsibilities of this position include but are not limited to: clerical/administrative tasks, liturgical workshop and conference coordination, and diocesan liturgy support.


Primary Responsibilities:

  • Perform clerical/secretarial duties for supervisor and staff
  • Attend staff and planning meetings when appropriate
  • Answer telephones and direct calls appropriately
  • Responds to inquiries regarding workshops and conferences.
  • Order and purchase supplies, books and materials
  • Schedule Pastoral Center rooms for meetings and events as needed
  • Data entry- update parish contact lists and certifications for liturgical ministers
  • Prepare workshop promotions via email and bulk mailings
  • Prepare materials for workshops, process registrations, prepare certificates, and contact list 
  • Provide set up and hospitality for workshops and conferences
  • Assist with liturgical supply care, transport, setup, breakdown, and maintenance

Knowledge & Skills:

  • Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines;  possess a strong work ethic; punctual
  • Must be able to maintain confidentiality
  • Excellent verbal and written communication skills
  • Problem solving— ability to gather and analyze information and resolve problems in a timely manner.
  • Proficiency with Microsoft Office Applications (Must be proficient in ACCESS)
  • Pastoral with excellent people skills
  • Team player
  • Take initiative and work with a sense of urgency
  • Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Qualifications:

  • Practicing Catholic
  • Catholic liturgy preparation experience preferred
  • Bi-lingual & Bi-literal (English/Spanish) desired
  • Three years’ experience as administrative assistant and office procedures desired
  • Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)

Please submit cover letter and resume to kkrische@sdcatholic.org . In the subject line of your email please reference "Administrative Assistant - OLS".  In the body of your email, in four sentences please detail your prior experience as an Administrative Assistant and experience with liturgy preparation.

SCHOOLS

POSITION TITLE: Preschool Teacher (2-year-old)
STATUS/HOURS:  Part Time: M-F 19.5 hours per week (7:30 am start time)
FLSA STATUS: Non-exempt
SALARY RANGE: $14.00 to $16.00 per hour DOE
REPORTS TO: Preschool Director
JOB OPENING: August, 2018


Position Summary: If you have a passion for working with 2-year-old children, provide the best education and care for the students, work collaboratively, and to be a part of establishing a newly built preschool and creating a beautiful catholic community, we want you to be a part of our team.


Essential Duties and Responsibilities:

  • Supervising and implementing the program for the class in accordance with the policies and philosophy of St. Gregory the Great Catholic Preschool
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background.
  • Must be organized, creative, enthusiastic, patient and nurturing
  • Provides care, safety and support to children
  • Treating children with dignity and respect
  • Helping children to become aware of their roles as integral member of a group
  • Being responsible for the ordered arrangement, appearance, decor and learning environment of the classroom
  • Partner with parents on potty training
  • Uses circle time and centers according to lesson plan and varies the instructional materials as needed
  • Flexibility in working with others in a variety of circumstances
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth
  • Assisting in the ongoing evaluation procedures needed to assess the development levels of the children
  • Participating in public relations events sponsored by the school but not limited to; shall include Back to School Night, Fall Festival, Christmas program, Open Houses, and school fundraisers
  • Other duties as assigned

Qualifications:
Requirements to Apply:

  • Must have completed 12 ECE units or higher (including an infant/toddler course)
  • At least 2 years working as a preschool teacher
  • Must submit a cover letter, resume and copy of transcripts
  • Must submit a minimum of 2 professional references (Requirements upon hire)

Requirements upon hire:

  • Fingerprint Background Clearance, CPR and First Aid, proof of immunizations, proof of completion of Mandated Reporter video (CA Licensing) and cleared TB test to work in a Licensed Child Care Facility

Applicant's Character Traits:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude, enthusiasm, and patience


CONTACT:  Send resume and cover letter to Amy Igou, Preschool Director at aigou@stggcs.org

POSITION TITLE:  School Bookkeeper                                  
HOURS:   Mon. – Fri. (19.5 hours/week)
REPORTS TO:  Principal          
FLSA STATUS:   Non-exempt


PRIMARY FUNCTION OF THIS POSITION:Responsible for providing bookkeeping, financial and other administrative services to the parish and/or school.  Maintains financial systems including accounts payable, receivable, payroll and cash receipts.  Balances accounts, ledgers and reconciles bank statements.  Prepares financial statements.  Assists with budget preparation and development program. Serves as the primary business support staff member to the Principal.


POSITION RESPONSIBILITIES:
Financial:

  • Facilitate preparation of parish budget with guidance from Pastor and Principal.
  • Maintain accounts receivable ledger and customer database
  • Prepare monthly financial statements for Pastor, Principal and diocesan finance office
  • Ensure all bank statements are balanced
  • Process payroll on a bi-weekly basis
  • Track and maintain employee benefits
  • Monitor employee sick and vacation charges and credits
  • Verify employee time cards
  • Prepares depreciation and capitalization schedules for fixed assets, development in progress, property tax schedules and claims for property tax exemptions, compilation of sales tax to State Board of Equalization
  • Update salary and demographic changes in payroll system
  • Mid-year and end-of-year diocesan reports
  • Process 1099’s
  • Maintain all financial records in QuickBooks
  • Bank deposits

Tuition:

  • Process tuition for elementary school
  • Processing daycare billing
  • Set-up and maintain Smart Tuition agreements
  • Tuition Aid distribution
  • Update family registration information

Fundraising:

  • Track mandatory fundraisers
  • Collect Box Tops from school amilies
  • Prepare quarterly fundraising statements for families

General Administrative and Human Resources

  • Maintain parish inventory system
  • Collaborate with diocese on financial matters
  • Collaborate with diocesan Human Resources for policy interpretation
  • Attend diocesan bookkeeper/business managers’ meetings and webinars
  • Employee on-boarding
  • Workers’ compensation administration
  • Maintain personnel files
  • Process new-hires, terminations, and leaves of absence

POSITION REQUIREMENTS:
Skills/Knowledge and/or Abilities

  • Strong communication skills
  • Proficient use of Microsoft Office products (WORD, EXCEL, etc.)
  • Familiarity with generally accepted accounting principles (GAAP)
  • Familiarity with Federal and State employment laws.

Education/Experience

  • Office management or lead-level accounting
  • Bachelor’s Degree in Accounting, Finance or other business related major

Please submit cover letter and resume to:  kkrische@sdcatholic.org. In the subject line of your email, please reference "PT Bookkeeper at Our Lady's School".

Position Title: Summer Bible Camp Preschool Teacher (with the opportunity for full-time 10 month contract Preschool Teacher position for 2018-2019 school year)
FLSA Status: Non-Exempt
Reports to: Preschool Director
Hours: Part-time 19.75 hours per week
Compensation: Commensurate with Experience


Position Summary: Candidate is responsible for the general supervision and management of a class consisting of twelve children between the ages of two and five years of age during Summer Bible Camp (June 18 – August 17, no camp July 2 – 6).


Primary Responsibilities:

  • Ability to respond to requests in a timely manner
  • Ability to adjust to unexpected changes in the classroom routine or schedule
  • Team player with excellent interpersonal skills
  • Supervise and direct activities of preschool students
  • Create appropriate and creative lesson plans for all students
  • Assist in parent teacher conferences and communication
  • Provide adequate supervision and leadership for assigned classroom aide
  • Knowledge and Skills:
  • Maintains the highest level of confidentiality and discretion at all times.  Observant, with non-disclosure agreement of anything learned in the workplace (conversations, work material – electronic or written)
  • Personal initiative to maintain and provide professional upkeep of the entire campus and all facilities
  • Professional communication (at all times) with preschool families and all staff as you are a representative of St. Mary Preschool, Parish and School
  • Teaches with creativity and imagination and uses effective time and classroom management abilities
  • Develop weekly lesson plans with clearly stated goals and objectives
  • Follow the approved curriculum assigned by the director of the preschool
  • Communications, oral and written, which are cordial, positive, and open to dialogue encouraging resolution of conflicts, and a clear exchange of ideas and opinions


Education/Experience:

  • High School Diploma or GED and completed at least twelve units in Child Development
  • Minimum one-year of experience working in a child care center
  • Child Abuse Index Check
  • DOJ background check and cleared TB test required
  • Transcripts
  • Proficient with computers, Microsoft office suite, overhead projectors, document camera, iPad and other electronic equipment
  • Comfortable with social media (Facebook, Twitter, Instagram) and Google Drive
  • Bilingual preferred – Ability to use correct oral and written English and Spanish, including grammar, spelling punctuation and vocabulary, reading and writing communications skills: and interpersonal skills using tact, patience and courtesy
  • Roman Catholic: Applicant should be a practicing Catholic, following the basic tenets of the Catholic Church and adhering to a moral life style, as described in the Catechism of the Catholic Church

Please submit cover letter, resume and 3 letters of recommendation to marthaamcc@aol.com. In the subject line of your email please reference "ST MARY PRESCHOOL - TEACHER".  Positions available immediately and positions open until filled.

Closing Teacher Needed for the 2018-19 School year. 
3-6 pm Monday-Friday, $12/hour
Following the traditional school year


QUALIFICATIONS AND EXPERIENCE

  • Must provide transcripts showing at least 12 units of Child Development courses.
  • Must be able to collaborate, plan, and implement developmentally appropriate curriculum
  • Must be reliable and work effectively in a team environment
  • Professional appearance and demeanor
  • Personal integrity, credibility, and a commitment to the mission and goals of our preschool.

OTHER REQUIREMENTS

  • Must successfully pass a current criminal background check clearance and submit a signed criminal record statement form prior to employment
  • Must have a physical examination and TB clearance as required from state and federal regulations within seven (7) days of hire
  • Valid CPR and First Aid preferred

For immediate consideration, please email your resume to preschooldirector@saintcharlesacademy.com

Positions available in the Diocese of San Diego Schools.

https://www.edjoin.org/Home/Jobs?countyID=0&districtID=6141

 

 

 

POSITION TITLE: Preschool Aide
STATUS/HOURS:  Part Time: M-F (19 hrs per week, an afternoon position starting at 11:30 am and ending at 3:15 pm)
FLSA STATUS: Non-exempt
SALARY RANGE: $12.00 Per Hour
REPORTS TO: Preschool Director
JOB OPENING:  August, 2018


Position Summary: If you have a passion for working with children, are dedicated to providing the best education and care to your students, work collaboratively, and want to learn and grow, we want you to be a part of our team.


Essential Duties and Responsibilities:

  • Assist the assigned teacher to create and deliver lesson plans, and assist with school curriculum
  • Oversees outdoor activities ensuring a safe environment for the children at all times
  • Assist the teacher with rest time and prep work
  • Provides children with support and care during lunchtime and rest time
  • Respecting and honoring the needs of the individual children with concern for their interests, special needs, talents, and individual style and pace of learning
  • Considering individual children in relationship to their cultural and socioeconomic background
  • Able to sit on the floor, kneel or crouch down to assist children’s needs
  • Must be enthusiastic, patient and nurturing
  • Treating children with dignity and respect
  • Assuming an equal share of the joint housekeeping responsibilities of the staff after the children have either departed or are under the supervision of another teacher
  • Participating in recommended training programs, conferences, courses and other aspects of professional growth
  • Other duties as assigned

Qualifications:
Requirements to Apply:

  • Must have completed 12 ECE units or completed a minimum of 6 ECE units and enrolled in 6 ECE units (Copy of transcripts provided)
  • Previous experience in a licensed preschool or early childhood center (preferred)
  • Fingerprint and CMG Background Clearance, and cleared TB test to work in a Licensed Child Care Facility

Applicant's Character Traits:

  • Familiarity with the organizational structure and practices of the Roman Catholic Church
  • Passion to work with young children and desire to grow as an educator
  • Works well with others
  • Has a positive attitude and enthusiasm

CONTACT:  Preschool Director at jfennessey@schoolofthemadeleine.com

PARISHES

POSTION TITLE: Coordinator for Youth Ministry
FLSA STATUS: Non-Exempt
HOURS: Fulltime (30-35 hours)

Saint Peter the Apostle Parish in Fallbrook has an opening for Coordinator of Youth Ministry and is now accepting applications.
 

POSITION SUMMARY:  The Coordinator of Youth Ministry (CYM) provides vision and coordination for the parish’s ministry to young people from middle school to high school. The CYM collaborates with Parish Staff and Lay Leadership in the implementation of Faith Formation of Junior and Senior High aged parishioners, RCIA (for Youth), Confirmation Program and Youth Group Activities. 
 

RESPONSIBILITIES

  • Faith Formation for Junior and Senior High
  • Conformation Formation Program
  • RCIA for Youth
  • Bible Studies for Youth
  • Outreach to and evangelization of all young people in the parish
  • Communicate to staff about youth ministry activities
  • Resource person to parish staff on issues related to youth and youth ministry
  • Recruitment, training, supporting, and evaluating of Parish Stewards in the youth ministry program
  • Providing training for the adults and young people in leadership positions
  • Facilitate the young people into the life of the parish, including serving in various parish ministries
  • Serving as the liaison with the diocesan office of youth ministry
  • Other duties as assigned
     

REQUIREMENTS

  • A practicing Catholic who is committed to the mission of the Church.
  • Working knowledge of the Catholic Church
  • College Degree (or its experience equivalent)
  • Basic Catechist Certification
  • Youth Ministry Certification
  • Attend all Pastoral Staff meetings
  • Communication skills: verbal and written
  • Able to collaborate well with staff and parishioners
  • Be a self-starter; well organized;
  • Proficiency in computer technology: email communication, social media, data entry, word-processing (Microsoft Office)
  • Bi-Lingual (English and Spanish) a plus

Please submit a cover letter and resume to:
Fr. Ramón R, Marrufo, Pastor
SAINT PETER THE APOSTLE PARISH
450 S. Stage Coach Lane
Fallbrook, California 92028
Telephone:  760.689.6200
Fax: 760.689.6230
Email: pastor-stpeters@stpeter-fallbrook.org

Director for Social Outreach & Advocacy


POSITION PURPOSE This position implements the parish’s social justice ministry by coordinating the social outreach and advocacy efforts of the parish.


MAJOR DUTIES AND RESPONSIBILITIES

  • Collaborates with the pastor, Pastoral Council and designated ministers to develop and implement the parish’s social outreach agenda. This includes identifying the social outreach needs within the parish community and the neighborhood. These needs may include, but not be limited to: persons who are homebound, ill, grieving, in prison, economically poor, disabled, and/or in need of food, clothing or housing. Incumbent completes a social needs assessment of the parish community, prepares short and long-range plans and develops program, goals and strategies to respond to these needs.
  •  Assures the development of volunteers for social outreach purposes. This is accomplished by recruiting, screening, training, motivating and supporting volunteers, and by providing ongoing opportunities for faith sharing, formation and development.
  • Coordinates the parish’s outreach to persons who are homebound, disabled and/or ill. This is accomplished by coordinating volunteers and/or parishioners.
  • Serves as the liaison between the parish and the various social outreach services and organizations, including St. Vincent DePaul, Faith in Action, Rice Bowl, Churches and Social Services organizations, Housing and Feeding, Food Bank, etc. Collaborates with Catholic Charities to promote and integrate the direct services offered by that agency.
  • Assures the availability of information and referral services by the parish for social outreach concerns. This is accomplished by utilizing existing community information and referral sources, including United Way and Catholic Charities.
  • Provides educational and training opportunities for parishioners and staff about Catholic social teaching. Incumbent facilitates discussion groups for the Bishops’ pastoral letters and other Church documents relating to the social justice mission of the Church.
  • Serves as the parish liaison with civic/community services, legislative groups and other ecumenical associations concerned with social justice, outreach, advocacy and service.
  • Assures the budget for Social Outreach ministry is prepared and presented in a timely manner. When budget is approved, assures the monthly monitoring of income (including contributions) and expenses and authorizes all expenditures for that budget.
  • Maintains a level of knowledge and skills required for this ministry. This can be accomplished by reading, attending workshops and conventions. Incumbent also participates in professional organizations, as approved and as appropriate.


SKILLS, QUALITIES AND QUALIFICATIONS

  • Baptized member of a Catholic parish faith community.
  • Commitment to the Mission of the parish.
  • Excellent written and verbal communication skills
  • Bachelor’s degree or equivalent in theology, education, social work, political science or related field.
  • At least 5 years successful social service work experience.
  • Demonstrated knowledge of and commitment to the social justice mission of the universal and local Church. 
  • Demonstrated ability to recognize and honor diversity within the parish community.
  • Ability to recruit, train and motivate volunteers.
  • Valid driver’s license
  • Demonstrated ability to advocate, lobby and influence public systems.
  • Ability to plan, organize and implement major programs and/or events
  • Able to work flexible hours, including evening and weekends.
  • Proficiency with computers and social media

Please submit cover letter and resume to Fr. Vince Mesi, OFM, Pastor at frvince@sanluisreyparish.org

 

Position Title:  Thrift Shop Assistant Manager
FLSA Status: Non-Exempt
Hours: Part time, 15 hours/week (includes some Saturdays)

Supervised by:  Thrift Shop Manager

                                         

Position Summary:  The Assistant Manager manages staff and volunteers, oversees sales, donations of merchandise, promotion of the store in the community, and internal fiscal controls.

Primary Responsibilities:

  • Provide customer service by greeting customers, responding to customer inquiries and managing complaints
  • Assists in recruiting, orienting, training, managing, and mentoring of volunteer staff
  • Assists in monitoring and maintaining shop inventory
  • Assists in maintaining a clean, attractive, and organized  retail environment
  • Oversees the processing of donated items, manages the rotation of items and the disposal of donated items in a timely fashion.
  • Processes include: sorting, tagging, displaying and disposing of donated items
  • Completes cash handling procedures
  • Other duties as assigned

Physical Requirements:

  • Able to lift and carry 35 lbs. unassisted for distances up to 25’
  • Able to roll five to 10 heavy clothing racks at least twice per day
  • Able to lift and carry a variety of furniture at least twice per day
  • Able to continually lift and maneuver a variety of donation bags and boxes throughout the day
  • Able to open and close lids to commercial dumpster
  • Open and close three 10’ garage doors at least twice per day

Knowledge & Skills:

  • Strong interpersonal skills in daily interaction with volunteers, donors, and customers
  • Strong leadership and ministry experience
  • Reliable and trustworthy; sound decision-making skills
  • Well organized and detail oriented
  • Ability to work independently and in a team setting
  • Professional demeanor
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Education & Experience:

  • Experience in retail management (3+ years) and supervision of staff (2+ years) required.
  • Experience overseeing volunteers
  • Valid California driver’s license and legally required insurance

Please submit cover letter and resume to:  timothykoshea@yahoo.com

Position Title: Parish Front Desk Receptionist
Supervised by:  Parish Business Manager
Hours: Full time (36 hours/week)
FLSA Status: Non-Exempt


A Vision of this Ministry:  The responsibility of the parish receptionist is to be faith filled in order to warmly and professionally represent the parish offices and all associated personnel of the church. The receptionist must cheerfully and courteously greet the public face to face and on the telephone. He or she must collaborate with other staff members in promoting the parish mission statement and philosophy of the Roman Catholic Church teachings.


Effective functioning in this ministry requires a positive attitude, a warm professional faith filled outgoing nature, friendliness, enthusiasm, a sense of humor, tenaciousness, determination, a commitment to parish community, and the ability to relate to all peoples and their families.


To promote holistic growth and to engage people in a continuous faith experience of Church, this position requires a knowledgeable, efficient, confident individual that must be sensitive to all in the community, i.e., hurting, healthy, and healed. He or she must maintain a warm professional faith filled demeanor and follow the parish office protocol.


Position Summary:

  • The Receptionist welcomes all who come into or telephone the office and provides administrative and related office services to staff and members of the organization.
  • Primary Responsibilities:
  • Provides receptionist services for the office Welcomes and directs visitors
  • Answer telephones and directs calls appropriately
  • Performs clerical/secretarial duties for supervisor and staff
  • Operate office machines and monitor their maintenance schedules
  • Order and purchase office supplies
  • Coordinate and provide hospitality of office visitors
  • Sort and process mail
  • Answer emails, word processing, and typing
  • File maintenance
  • Collaborates with the Pastor, under his supervision, and with other members of the parish staff, integrating his or her own area of responsibility with the overall parish endeavor .
  • Operates the main PBX telephone console and directs incoming calls to appropriate office extensions . Facilitates clear communications and information to callers.
  • Manages requests for Mass Intentions, processes donations and keeps church records.
  • Maintains and integrates data changes in parish data base.
  • Oversees, sorts and distributes parish mail.
  • Enters data from parish registration forms and verifies information.
  • Makes appointments and establishes networks for counseling and referral.
  • Oversees and records all sacramental entries to the parish records.
  • Produces sacramental certificates and processes all paper work requests necessary to officially record at church, diocesan and county recorder levels.
  • Administers baptism class data forms and distributes sacramental information booklets.
  • Acts as liaison for requests to the prayers of the faithful, sick list, communion to the sick and bereavement.
  • Other duties as assigned

Knowledge & Skills:

  • Bilingual (English/Spanish/Vietnamese) is a plus
  • Must be able to maintain confidentiality
  • Friendly with excellent people skills
  • Professional  demeanor
  • Proof of Certified Knowledge with Microsoft office suite
  • Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
  • Efficient organizational skills
  • Knowledge of handling difficult people and situations.
  • Knowledge and sensitivity of the principles of counseling and spiritual direction.
  • Understands the basic principles of psychology and sociology.
  • Keen interpersonal and group dynamic skills with clear communication.
  • Typing skills over 60 words per minute, Microsoft Word, Excel, Publisher, Power Point, Outlook, Microsoft Office 365 and Parish Data Systems Software above intermediate performance levels are required. An intellectual ability to learn other church business software and continue education skills is necessary.

Education & Experience:

  • Five year's experience with administrative and office procedures preferred.

Please submit cover letter and resume to Bob Schneeloch at  bobs@goodshepherdparish.net

Position title:  Religious Education Program Coordinator

Hours:  Full time, 40 hours per week

 

Primary Responsibilities: Under the direction of the Pastor, plans, develops, organizes and evaluates the Faith Formation Program for the Parish.

Essential Job Functions

  • Develops goals, objectives, and implements strategies for a comprehensive faith formation program that serves students ages 7-17 and adults including preparation for sacraments.
  • In conjunction with the Pastor, develops and implements a coherent and unified curriculum and catechetical plan for the Parish.
  • Evaluates faith formation programs and makes recommendations to the Pastor.
  • Responsible for the recruitment and training of volunteers/catechists for catechetical programs.
  • Assures volunteers/catechists receive mandatory training and establishes and implements appropriate training programs for catechists to receive required certification courses.
  • Proven participation and updating of the Safe Environment Program through the diocese.
  • Provides support to the formation team for training, resources, and programs.
  • Keeps current in developments/changes with Diocesan policies as they relate to formation and sacramental practices.
  • Submits reports to the Pastor and Parish Office as requested.
  • Meets regularly with Pastor and parish staff for planning and coordination.
  • Prepares annual budget for review by the pastor and oversee expenditures.
  • Development of a yearly schedule for all faith formation programs, which is presented to Pastor.
  • Coordinates with Pastor and Parish Office sacramental rites and ceremonies.
  • Works with Youth Ministry to coordinate activities for Confirmation and RCIA-Youth Programs.
  • Attends Diocesan appropriate workshops and meetings.
  • Counsels, advices, & visits with students, parents & teachers when classroom problems arise.
  • Orders textbooks, teaching materials and resources for the program.
  • Performs any other job-related duties as necessary for the smooth flow of work in the department and/or as assigned by the Pastor.

Knowledge, Skills and Abilities Required

  • Must be an active member, in good standing, of the Roman Catholic Church.
  • Knowledge of Catholic doctrine and beliefs as presented in the documents of Vatican Council II, the Catechism of the Catholic Church and other relevant Church and Catechetical Documents.
  • Leadership abilities to direct religious education and Sacramental preparation programs.
  • Ability to work under pressure; must be able to work under frequent interruptions.
  • Acts as a resource person for the formation team, staff and parish community.
  • Must be fluent in English and Spanish.
  • Excellent communication and interpersonal skills and the ability to work well with others.
  • Computer literacy, excellent written, oral communication and interpersonal skills.
  • Possess excellent planning, organizational and collaborative skills.
  • Must have a valid driver’s license and the ability to travel as required.
  • Position requires working no less than 40 hours per week including evenings and weekends.

Minimum Qualifications

  • Degree in Religious Studies, Pastoral Theology, Catechetics or equivalent, such as: Diocesan Institute Ministry Certificate in Catechetical Ministry.
  • Three-Five years of formation experience in a parish or diocesan position. (Related degrees and comparable experience will be considered.)

All interested candidates should submit cover letter and resume with references to Diana Noguez at

St. Jude Shrine of the West

1129 S. 38th Street

San Diego, CA 92113

(619) 264-2195

dnoguez@stjudesd.com  

POSITION TITLE: Director of Liturgical Music
FLSA STATUS: Exempt
HOURS:  Full-time
REPORTS TO:  Pastor

Vibrant, engaged Roman Catholic parish of approximately 2,000 households and K-8 school (260 students) is seeking a full-time Director of Liturgical Music. Candidate must be a practicing Roman Catholic, have an undergraduate or graduate degree in music, and have previous experience in Catholic music ministry. Familiarity and experience in the Roman Catholic spiritual and liturgical tradition required. Must possess: advanced choral conducting skills, strong keyboard (piano and/or organ) skills, accomplished vocal skills with the ability to supervise and train parish cantors, and excellent organizational, planning, and collaborative skills. Competency with common computer programs, Microsoft Publisher, and music-writing programs (e.g. Finale) are a plus.

Candidate should be available for three of four weekend Masses, four daily morning Masses per week, Masses for holy days of obligation, prayer services, weddings, funerals, school liturgies, and other seasonal liturgical celebrations. Candidate should have the ability to lead and supervise paid section leaders and musicians as well as volunteer choir members and musicians at all levels. Direct: adult choir, parish-wide children’s choir, and school choir (grade 5). Oversee high school youth/young adult/adult contemporary choir with its own director.

Salary commensurate with education and experience. Benefits offered according to diocesan and parish policies. Background check and safe environment training are required of all parish employees and volunteers. Demonstration of keyboard and vocal skills will be required.

Job description and application instructions are available at https://olg-church.org/about/employment-opportunities.

Closing date for applications: May 31, 2018. Preferred start date July 1 – Aug 31, 2018.

POSITION TITLE:  Director for Catechetical Ministries

St. Elizabeth Seton, a mid-sized Catholic parish in Rancho La Costa, Carlsbad, California is looking for an experienced, dynamic Director for Catechetical Ministries.  Master’s degree in theology is preferred as well as Master Catechist certification.  Please submit resumes to Fr. Michael Robinson, St. Elizabeth Seton, 6628 Santa Isabel St., Carlsbad, CA, 92009, frmichaelrob@gmail.com, 760-438-3393.

The requirements of the Director of Catechetical Ministries at St. Elizabeth Seton includes planning, implementing and overseeing all Catechetical activities, including but not limited to:

Adult Ministries

  •     Bible Studies
  •     Yearly retreats
  •     Adult Education opportunities
  •     Parent talks for Sacramental Prep

Sacramental Preparation Programs

  •     Baptism Prep
  •     First Reconciliation Prep
  •     First Communion Prep
  •     Confirmation Prep (In conjunction with the Youth minister)
  •     Marriage Prep

RCIA and RCIC programs
Religious Education of children

  •     Establish curriculum and assign classes
  •     Recruit and train Catechists
  •     Coordinate with Homeschooling parents and Special Needs
  •     Plan and implement summertime Vacation Bible School

Administration

  •     Oversee budget, establish and collect fees, purchase necessary materials
  •     Record all sacraments and send out notifications
  •     Oversee registration and maintain Data base
  •     Supervise Religious Education secretary
  •     Supervise Youth Minister
  •     Secure and Care for Religious Education facilities

Safe Environment

  •     Oversee, track and record safe environment protocols

Work together in collaboration with St. Elizabeth Seton staff, with Religious Education staff, with Diocesan Office for Evangelization and Catechetical ministries, local deanery events

  •     Attend appropriate meetings

POSITION TITLE:  Director for Catechetical Ministry                        
FLSA STATUS:  Non-exempt
REPORTS TO:  Pastor                            
HOURS:  Full time, 35 hours per wk.

Santa Sophia Parish seeks a full-time Director for Catechetical Ministry (DCM) to serve the parish community of Santa Sophia. The candidate for this position would be responsible for overseeing the ongoing Faith Formation of Preschool, Elementary, Junior High, Sacramental preparation for First Reconciliation, First Communion Candidates, RCIA adapted for Children and family catechesis. A primary focus will be forming young people as disciples of Jesus Christ; drawing them to responsible age appropriate participation in the life, mission and work of the Church; and fostering the spiritual growth of each young person.

PRIMARY RESPONSIBILITIES:

  • Organizing and supervising faith formation staff, catechists and volunteers.
  • Ability to communicate effectively both orally and in writing. Experience working in a “team” environment; Communicate regularly with Parish Staff
  • Directing sacramental preparation programs (RCIA Adapted for Children, First Reconciliation, First Communion) in collaboration with parish staff and volunteers
  • Assisting and resourcing catechists, parents, and ministry coordinators
  • Maintaining records and aid in the certification of Catechists
  • Training and ongoing formation of catechists and volunteers for Catechetical and Sacramental Ministry
  • Budgeting of parish resources for maximum efficiency
  • Assisting the pastor on special projects

FUNCTIONAL DUTIES:

PARISH: Participate in regular meetings with the Pastor and parish staff as needed. DCM strives to be a resource person for the parish staff and families on issues related to children’s catechetical and sacramental Ministry. Duties of the DCM include but not limited to: selecting curriculum, teaching materials and resources for the catechetical program; support and implement diocesan and parish Safe Environment policies. DCM will coordinate and plan sacramental worship services including First Reconciliation and First Holy Communion.

CATECHIST AND VOLUNTEER TEAM: Recruiting and training adult leaders and catechists. The DCM must help recruit, train, support and evaluate volunteers in Faith Formation programs. Make sure that Catechetical ministry staff has completed Safe Environment background screening. Help to meet the Spiritual needs and the spiritual hungers of the adults in their journey to Know Christ. Provide support as they share in accompanying our children as Disciples. Keep parents, parishioners, adult leaders informed of programs, social, service and event opportunities through distribution of calendar and use of various approved social media communication outlets.

SACRAMENTAL PREPARATION AND RCIA ADAPTED FOR CHILDREN:
The DCM is responsible for directing all Sacramental Preparation of children, to include First Reconciliation, First Communion and RCIA Adapted for Children. The DCM will oversee these programs and coordinate a series of gatherings and retreat days for parents and or families to assist them as they lead their children in the preparation for the reception of the sacraments. 

PROFESSIONAL DEVELOPMENT AND SPIRITUAL GROWTH:
The DCM should comply with the diocesan certification standards of maintaining the appropriate amount of hours to remain certifiable. The DCM is to participate in diocesan sponsored events such as: in-services, workshops, conferences, courses, etc. and attend one spiritual retreat as approved by Pastor

WORK SCHEDULE:
Schedule will have a set schedule of weekly gatherings but will also need a flexible element as directed by the pastor. Work schedule will include Sundays and some evenings. The DCM should include time to be available to the parents, children and parishioners at times that is more convenient for them.

EDUCATION/EXPERIENCE:

  • Bachelor’s degree in Religious Studies, Pastoral Theology, Catechetics or equivalent, such as: Diocesan Institute Ministry Certificate in Catechetical Ministry.
  • 3-5 years’ experience in parish catechetical ministry in a leadership capacity.

KNOWLEDGE AND SKILLS:

  • A practicing Roman Catholic in good standing with the Church.
  • Possess the Basic Catechist Certification
  • Knowledge of Catholic doctrine, the Catechism of the Catholic Church and other relevant Church and Catechetical Documents.
  • Leadership and teambuilding abilities to direct religious education and Sacramental preparation programs.
  • Be a self-starter who is disciplined, with excellent communication and interpersonal skills and the ability to work well with others.
  • Possess excellent planning, organizational, leadership and collaborative skills.
  • Bilingual in Spanish and English desired but not required.
  • Computer literate in Microsoft Office and comfortable with Apple operating system.
  • Must have current technology and social media knowledge.

Qualified candidates may submit a cover letter, resume and references to: FrDevdas@santasophia.org

OTHER

POSITION TITLE:                 Director of Housing Services

TIME COMITMENT:             Full-time (40+ hours/ week); occasional travel, some weekend and evening work

SALARY:                               Depending on Experience

 

POSITION DESCRIPTION:

The Director of Housing Services is responsible for leading and supporting Catholic Charities’ continuum of supportive housing services including: 3 Homeless Shelters, Transitional Housing, Rapid Re-Housing, 4 Independent Living Facilities and Case Management.  The scope of activities for the position includes: staffing, planning, advocacy, contract compliance, resource development, and community liaison.

 

JOB RESPONSIBILITIES INCLUDE:

PROGRAM ADMINISTRATION

  • Create a solid vision for the department and its services together with the Executive Director
  • Supervise, lead, mentor and evaluate 6-8 program managers in the following housing service areas: shelters, rapid rehousing, case management, independent living and supportive services
  • Implement best-practice policies and procedures to promote positive outcomes for participants in relationship to shelter and housing services
  • Ensure full compliance with all applicable federal, state, and local laws, regulations, standards and contract requirements
  • Serve as liaison for agency with funders, government agencies and provider networks, especially the Continuum of Care (CoC) and Regional Task Force on the Homeless (RTFH)
  • Establish an effective system of client and program data collection, storage, retrieval and reporting
  • Establish a quality assurance system, including staff training and program review

FINANCIAL DUTIES

  • Identify, pursue and secure public and private funding for programs
  • Guide and assist program managers to prepare, monitor and adjust program budgets
  • Approve check requests submitted by Program Managers
  • Assure compliance with all financial requirements of contracts
  • Assure staff compliance with agency fiscal policies and procedures

MISSION

  • Represent Catholic Charities Diocese of San Diego in a positive and professional manner in meetings, community events, and conferences
  • Advocate regarding the homeless with Catholic Charities staff, board of directors, donors and community members  
  • Articulate and demonstrate the agency’s vision, mission and identity statements with staff, co-workers, colleagues and clients

QUALIFICATIONS:

  • Bachelor’s Degree (Master’s degree preferred) in social work, non-profit administration, housing or a related field
  • Minimum 5 years of senior-level nonprofit management experience demonstrating progressive management responsibility for multiple supportive housing or similar human services programs serving vulnerable populations
  • Proven knowledge of San Diego County human services/ homelessness/ affordable and supportive housing requirements
  • Able to develop and implement long-range financial and capacity planning for housing programs and agency growth
  • Must fully embrace the Vision, Mission, Identity and Culture of Catholic Charities
  • Commitment to serving the needs of the homeless and those needing housing
  • Must have natural leadership skills, as well as expert communication skills
  • Exceptional analytic and writing skills, including public presentation skills
  • Proven ability to negotiate and manage budgets for multiple programs including diverse county and federal funding streams

Please submit cover letter and resume to:  Resumes@ccdsd.org